Call For Abstracts

AASP's 30th Annual Conference
October 14-17, 2015
JW Marriott Indianapolis
Indianapolis, Indiana USA


Submission Closes Tuesday, February 17, 2015 at 11:59 p.m. PST


The Association for Applied Sport Psychology (AASP) will be accepting conference abstract submissions for its 30th Annual Conference from January 12, 2015 through February 17, 2015. The program will consist of pre-conference continuing education workshops, invited keynote addresses, symposia, workshops, lectures, and poster sessions.

Abstracts addressing the scientist-practitioner perspective are strongly encouraged. The scientist-practitioner focus involves an identification of the reciprocal relationships among theory, research, and interventions/practice. For example, theory-based empirical research presentations should draw the link to the applied implications of the research findings. Similarly, presentations that feature applied interventions and practice should clarify the relationship with current theory or research.

GENERAL CONFERENCE POLICIES

  • Submitting members shall comply with the following conference policies, with respect to the submission of abstracts. For a complete list of ethical guidelines for submissions, please go to Ethical Guidelines for Presenters
  • There is no limit on the number of abstract submissions that each member may submit. 
  • An abstract can only be submitted one time. It is unethical to submit an abstract to two different submission types (e.g., lecture and poster, continuing education workshop and symposium).
  • All identified presenters on the abstract(s) must be current members of AASP (please refer to the description of the Symposia and Workshops under the "Types of Submissions" for exceptions) and must be certain that they will be attending the conference, barring unforeseen emergencies. Note: Non-presenting authors do not need to be active members.
  • Identifiable information in the body of the abstract is not permitted. In order to ensure a blind review of the abstract, all identifiable information (e.g., reference to the presenters or university name and excessive referencing to personal work) should be removed from the abstract.
  • The submission of "work in progress" is discouraged. Members submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.
  • Fragmentation is discouraged. Reasonable exceptions (e.g., projects with multiple studies, multiple data collections) should be clearly stated in the abstract.
  • Should sensitive information be proposed as part of the presentation, the submitting presenter must indicate as such in the abstract submission and must notify the Chair of the Conference Planning Committee by sending an e-mail to: scientific@appliedsportpsych.org.

In addition, while delivering a conference presentation, it is expected that:

  • All language and content in the presentation be appropriate and not offensive or insensitive.
  • If academic research is presented within the presentation, the presenter(s) indicate(s) that data was gathered after receiving IRB approval from their respective institutions or other approving body.
  • Any data or details pertaining to the subjects of the presentation remain anonymous through the removal of names, locations, dates, professional positions, pictures, or other identifying information (unless permission to share those details is given).

For additional guidance, please refer to Presentation Tips located in our resource center located here


ABSTRACT REVIEW PROCESS & SCORING
Please make your abstract as complete and descriptive as possible. To be considered for full review, all specified information must be included in your online submission. The electronic submission method allows you to submit your presentation instantly and directly into the conference program database. All accepted abstracts will be provided to conference attendees.

Abstracts will be double-blind reviewed and scored in each of the following four areas (31 maximum points):

1. Quality of writing
Writing quality will be evaluated on a 1 (poor) to 7 (excellent) scale. As part of the writing evaluation, grammar, clarity of expression, and appropriate use of APA citations will be considered.

2. Applicability to member interests
Reviewers will evaluate their perception of the applicability of the topic to member interests on a 1 (not at all applicable) to 7 (extremely applicable) scale. Applicability may be determined by the interest of members, the professional development of members, the importance of this topic to the profession, or the uniqueness of the project (is this something that provides a new perspective versus something that has been presented in the past on numerous occasions).

3. Use of the scientist-practitioner model
Reviewers will evaluate the use of the scientist-practitioner model on a 1 (lacking support or application) to 7 (excellent support and application) scale. A scientific-practitioner focus involves an identification of the reciprocal relationships among theory, research, and interventions/practice. The science-practice relationship can be emphasized through the use of session moderators, symposia discussants, and workshop facilitators that can highlight these themes and connections.

4. Overall quality of submission
Reviewers will evaluate the overall quality of the submission on a 1 (extremely poor) to 10 (excellent) scale. High scores on the quality of submission are reflective of submissions that have a positive impact on the conference program.

TYPES OF SUBMISSIONS

1. Symposia include presentations by 3 to 5 individuals organized around a particular topic or theme. You may request either 60 or 75 minutes, although time is determined by availability of slots. For symposia, it is desirable but not required to include a discussant. A general abstract plus two supporting abstracts must be included or the system will not allow the submission as a symposium. The general abstract must contain a description of the topic and purpose of the symposium, a statement of the significance of the topic and a brief overview of each presentation. Each supporting abstract should outline information being presented. It is suggested that the symposium coordinator collect individual abstracts from the co-presenters to facilitate the writing of the general abstract. The general abstract and all supporting abstracts will be published in the conference proceedings. NOTE: Presenters for a symposium must be identified for the submission by checking the "presenter" box when adding an author. Presenters and discussants must be current members of AASP. It is possible to request to add a non-member to a symposium. Examples of non-members that might be added to a symposium might be a coach, athlete, athletic administrator, other performer, or military personnel. To request to add a non-member to a symposium, please check the appropriate box and the scientific program chair will be notified. The scientific program chair will contact the submitting author to discuss the non-member request. The abstract can be submitted with the decision to accept the non-member as a pending decision.

2. Workshops provide opportunities for individuals to share professional practice strategies through demonstrations and hands-on experiences for participants. You may request either 60 or 75 minutes, although time is determined by the availability of slots. Workshop abstracts must include: a statement of the specific learning objectives, teaching methods, specific techniques, and a description of materials that will be shared with workshop participants. Abstracts submitted without these components are likely to be rejected. NOTE: All presenters must be current members of AASP. It is possible to request to add a non-member to a workshop. Examples of non-members that might be added to a workshop might be a coach, athlete, athletic administrator, other performer, or military personnel. To request to add a non-member to a workshop, please check the appropriate box and the scientific program chair will be notified. The scientific program chair will contact the submitting author to discuss the non-member request. The abstract can be submitted with the decision to accept the non-member as a pending decision.

3. Lectures are single-speaker presentations on research, applied topics, and/or intervention techniques. Lecture presentations are limited to 15 minutes in length, with 12 minutes of presentation and 3 minutes for questions. Lectures will be combined with other presentations of similar topics into 60 – 90 minute blocks. NOTE: The author presenting the lecture must be identified by clicking the "presenter" box during the submission process and must be a current member of AASP.

4. Poster sessions permit members to present research findings, applied materials, and/or techniques within an atmosphere that encourages interaction with persons who come to view the posters. While posters may be displayed all day, interactive poster sessions are 90 minutes and it is expected that the presenter of a poster will be present for the full 90 minutes. Multiple posters addressing separate components of the same research study are strongly discouraged. NOTE: The member presenting the poster must be identified by clicking the "presenter" box during the submission process and must be a current member of AASP.

5. Panels provide opportunities for attendees to hear experts knowledgeable about a specific issue or topic present information and discuss views in a format less didatic than symposia, workshops and lectures.  AASP panels should consist of 3 to 5 individuals and should also designate a member moderator who will be responsible for leading the session.   Panels will be 60 minutes in length and include the opportunity for audience interaction.

NOTE:  Continuing Education Workshop proposals are not submitted or reviewed through the abstract process described above.  Please click here for further details.  

ABSTRACT SUBMISSION PROCEDURES
SUBMISSION DEADLINE: TUESDAY, FEBRUARY 17, 2015, 11:59 PM PST

1. On the AASP website (www.appliedsportpsych.org), click on the purple "Member Sign In" banner in the top right hand corner of the home page.

IMPORTANT NOTE: Make sure that your membership is renewed for 2015 before submitting an abstract. The system will not allow non-members to be added as presenters to your abstract, so please visit www.appliedsportpsych.org/renew to determine if your membership is current BEFORE starting work on any abstract submission. Please notify co-presenters that they must renew their membership prior to initiating the submission process. Non-presenting authors DO NOT need to be active members.

2. In the Member Dashboard, please select "New Conference Abstract Submissions" under Member Management to submit your first abstract. Note: There is a "Manage Existing Conference Submissions" link on the dashboard that can be used to access draft or completed submissions and submit additional abstracts.

3. Please carefully review the Conference Policies information provided.

4. After reading the Conference Policies, click on the "Start a New Abstract Submission" link at the bottom of the page.

The abstract submission system involves the following steps:

5. Identify the submission "type" using the drop-down menu and click "Continue".

6. Enter the total number of abstract authors (including yourself) and click "Continue".

NOTE: For Symposium submissions only - when prompted, please indicate the total number of general and supporting abstracts and the highest number of authors that would appear on any single general or supporting abstract. For example, if there are 7 authors on the general abstract, 3 authors on Supporting Abstract #1, 4 authors on Supporting Abstract #2 and 2 authors on Supporting Abstract #3, please list 7 in the Maximum number of abstract authors per abstract field.

7. After hitting the "Continue" button, you will see a list of current authors on the submission. If this is the first abstract you are submitting, only your name will appear on the list to start. If you would like to add additional authors/presenters to the current submission, continue to step 8 below. If all of the authors/presenters for the current submission are included in the list, continue to step 9 below.

NOTE: Please be advised that once you have selected authors for your initial abstract, they will remain in your current author list should you submit additional abstracts. You do not need to remove these authors from your list. Simply add any new authors to your current list for subsequent submissions and then choose the appropriate author(s) using the drop down author list(s) on the abstract submission form.

8. Use the "Search for Member" tool to add a current member as an author/presenter or the "Add a Non Member" tool to add a non-member author. If one of your presenters has not yet renewed for 2015, they will not appear in the "Search for Member" result and you will not be able to add them as a presenter when you get to this step on the abstract submission form. To request approval for a non-member to be added onto your abstract as a presenter for either a workshop or symposia, please contact Traci Statler, AASP's Scientific Program Chair at scientific@appliedsportpsych.org and indicate your abstract title, name of non-member presenter, the non-member presenter's title (i.e. coach, AD, athlete, other) and abstract text. You may simultaneously submit your abstract with the non-member as an author on the submission. Upon approval, AASP staff will add the non-member as a presenter to the abstract for publication in the program book and conference mobile site should it be accepted for presentation.

9. Once you have finished adding authors, please click to continue to the abstract submission form.

10. Please follow the directions to complete the abstract submission form, noting fields in red are required. When entering or pasting your "Abstract Text", please note that there is a 300-word limit.

11. Provide a 3 sentence (maximum) description that provides a general overview of your abstract and what attendees should expect to learn if you are selected for program presentation.

12. Travel or Young Researcher Awards. If you are a current Student or Early Professional member and would like to be considered for one of AASP's awards, please click on the appropriate box. Please do not check these boxes if you are a Professional, Affiliate or Senior member.

13. Past AASP Grant Recipient. If work described in your abstract was funded (fully or partially) by an AASP Grant, please check the corresponding box and indicate the year you were funded. This is for program acknowledgement purposes only. Projects fully or partially funded by AASP grants are not guaranteed spots on the conference program.

14. Please use the Abstract Author drop down menus to indicate your First/Presenting Author as well as all other authors (members and non-member) that you previously indicated in Step #8. Please add authors in the exact order in which you would like them to appear in the program. For each author, it is important to identify whether they are a Presenter or not.

15. The final step to the submission process is to click "I understand that by clicking the "submit" button, I agree to the following terms: I agree that if my abstract is accepted for presentation in any format (i.e. oral or poster), I understand I MUST comply with all conference policies. I understand that I MUST register for the conference and I MUST register at the full conference rate. If I fail to communicate in writing to the Scientific Program Division Head by June 17, 2015 after receiving my acceptance letter that I am unable to participate or if I do not show up to my scheduled presentation, I understand that I will lose the opportunity to submit an abstract or appear on the conference program for the next AASP conference. I also understand that any emergency should be communicated in writing to the Scientific Program Division Head at scientific@appliedsportpsych.org."

After submitting a presentation, an acknowledgement message will appear. An email will be sent to all authors on the submission as well.

Important Notes
If an automated e-mail response acknowledging a submission is not received within 24 hours, please contact the AASP Home Office immediately at: abstracts@appliedsportpsych.org.

Authors will be notified of acceptance or rejection of submissions by June 1, 2015.

POSSIBLE REASSIGNMENT OF PROPOSALS
To maximize the quality of the program and give as many people as possible the opportunity to present, a proposal may be reassigned to a different format. This is particularly true of lectures and posters. Authors have the right to decline any reassignment without penalty, if such notification is communicated to the Scientific Program Chair (scientific@appliedsportpsych.org) by June 17, 2015.

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