Presenter Guidelines

Speaker Guidelines for Conference Presentations

Guidelines for Poster Presentations - click here


IMPORTANT INFORMATION


1) Ethical Guidelines for Presenters
All presenters shall comply with Ethical Guidelines for Presenting at an AASP Conference.    Please take a minute to review pages 2 - 6 of this document before proceeding with your presentation preparation.

2) Speaker Ready Room Location
All speakers delivering computer-based presentations are required to visit the Speaker Ready Room to pre-load their presentations based on the schedule provided in Section 4 below.

The Speaker Ready Room will be open at the following times in Jaguar:

Wednesday, October 15

7:00 am – 6:00 pm

Thursday, October 16

7:00 am – 6:00 pm

Friday, October 17

7:00 am – 6:00 pm

Saturday, October 18

7:00 am – 4:00 pm


3) Check-in Instructions

•Please bring two copies of your presentation, in case of storage or media failure
•Please provide your presentation on a USB Thumb Drive (preferred) or CD
•If your presentation contains audio or video, please make sure to have a copy of the audio or video source file on your USB Thumb Drive or CD ROM.
• Please clearly mark the USB Drive or CD on which you bring your presentation with the following information:

  1. Your Name
  2. Indicate type of session (LEC, SYM, WKSP) & ID number, i.e. LEC 2A, SYM 7, WKSP 15
  3. Date & Time of Presentation
  4. First Few Words of the Presentation Title

A technician from our audio/visual company and/or AASP Staff will be available in the Speaker Ready Room to assist you with placing your presentation on a laptop computer and previewing it on one of our laptop computers.


IMPORTANT
: Please note that once your presentation is provided in the Speaker Ready Room, you will not be permitted to upload a revised version just prior to your session.  Make sure all your “last minute” edits are made before you turn it into us!


Your presentation will then be available on a PC laptop in your session room in a folder on the desktop named with your session date and time:

(i.e. Wed, Oct 15, 2:15 – 3:15 pm).


4) Your Scheduled Check-In Time in Speaker Ready Room

Since there are over 100 presentations that will be delivered to the Speaker Ready Room over the course of the conference, we ask that you please visit at the prescribed times indicated below so we can assist you appropriately. 


If Your Presentation Date/Time Is . . .Then Your Scheduled Check-In Time Is

Wednesday, October 15
between 1:00 pm – 5:00 pm

Wednesday, October 15
between 7:00 am – 11:00 am

Thursday, October 16
between 8:00 am – 1:00 pm

Wednesday, October 15
between 1:00 pm – 6:00 pm

Thursday, October 16
between 1:00 pm – 5:00 pm

Thursday, October 16
between 7:00 am – 11:00 am

Friday, October 17
between 8:00 am – 1:00 pm

Thursday, October 16
between 1:00 pm – 6:00 pm

Friday, October 17
between 1:00 pm – 5:00 pm

Friday, October 17
between 7:00 am – 11:00 am

Saturday, October 18
between 8:00 am – 1:00 pm

Friday, October 17
between 1:00 pm – 6:00 pm

Saturday, October 18
between 1:00 pm – 5:00 pm

Saturday, October 18
between 7:00 am – 11:00 am


5) Your Scheduled Presentation Time

Please arrive at least 15-20 minutes prior to the session in which your presentation is scheduled in order to become familiar with the meeting room. There will be a “roaming” AV technician available close to the meeting rooms to help trouble shoot any last minute technical issues.  Check-in with the session chair so they know that you are present. Please also note that each session at the Annual Conference will be monitored by a designated student volunteer who will assist with operating audio-visual equipment and other logistical issues that may arise.  Our Student AV Team will be on hand in each room for assistance with your presentations.  

If you are part of a Lecture session, you have a total of 15 minutes. Please present for 12 minutes, and allow 3 minutes for Q&A.


6) Audio/Visual Equipment in Your Meeting Room
The following audio/visual equipment will be available in your meeting room:

•LCD projector
•Screen sized to the meeting room
•Laptop computer
•Podium microphone
•Aisle mics for Q & A from audience

Note: Please bring your own laser pointer if you wish to use one during your presentation.


7) Available Software & Applications

The following software/applications will be available on all presentation computers:
•Microsoft PowerPoint 2010*
•Microsoft Windows 7 Operating System
•Wireless Internet
•Adobe Acrobat Reader 10
•Adobe Flash Player 10 (using previously downloaded files)
•iTunes 8.2 (using previously downloaded files)
•QuickTime 7 (using previously downloaded files)
•Windows Media Player (using previously downloaded files)
*This version of Microsoft PowerPoint will operate files from earlier editions.


8)
Conference Presentation Template
Click here to download the PowerPoint Presentation Template for the meeting.


9) Preparing Your Presentation

Please review the following guidelines for preparing your presentation.

Design Tips:
1) Make sure that you can read your slides from at least 10 feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either.
2) Use contrasting colors for the text and the background so the text will be easy to read.
3) Use font size large enough to be seen from the back of the room where the presentation will be held. A font size of 24-point or larger is recommended.
4) Avoid using non-standard fonts. Standard fonts include Geneva, Times New Roman, Helvetica, Arial.
5) Use short phrases and sentences to convey your message.
6) Use simple slide transitions. Too many different transitions will distract your audience from the subject of the presentation.
7) Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.
8) Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, larger font size for emphasis within a sentence, or a different font all on the same slide.
9) If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desktop. You should also arrive at your session room well in advance to confirm your video is playing properly.


Macintosh Tips:

1) If you are preparing your presentation on a Macintosh computer, please bring your presentation on a USB Thumb Drive.
2) If you are using Keynote or the older AppleWorks be sure to save your presentation either as a PowerPoint compatible file, or as a PDF document.


10) Presentation Tips

Emphasize the science-practitioner perspective in your presentation. This involves a clarification of the integration and reciprocal relationships among theory, research, and interventions/practice. For example, theory based empirical research presentations should draw the link to the applied implications of the research findings. Similarly, presentations that feature applied interventions should clarify the relationship to current theory and research.


11) Questions

If you have any other questions about your presentation, please contact Stephanie Garwood, AASP’s Meeting Manager, via email at sgarwood@hp-assoc.com or by calling (317) 205-9225.


Poster Instructions

NEW for 2014!  More posters & 3rd session...

AASP has increased the number of posters presented on Thursday and Friday to 100 per day and added a third poster session on Saturday, October 18 (50 posters).  So that attendees have the opportunity to view the wealth of additonal research that will be presented, we ask presenters to set up their poster between 7:00 am - 9:00 am on their assigned presentation day so that attendees can visit posters throughout the day at their convenience.  Please note that the formal presentation times when you should be present at your poster are as listed below.

  1. Poster Sessions I, II & III will be held in Amazon GH at the Rio All-Suite Hotel & Casino.
  2. Each presenter will be assigned a 4’ high x 8’ wide poster board space.  The poster boards are Velcro and push-pin compatible.  When developing your poster, keep in mind that the area to place your poster in is slightly smaller than 4’x8’ (by approximately 2-3 inches on each side).  The boards will be arranged in numerical order in Amazon GH with one poster on each side of the board (the poster boards are double-sided).  Your assigned poster board will be designed at the top corner of the board. 
  3. Each author is responsible for assembly and removal of his/her presentation.
  4. Please remove your poster promptly during the scheduled removal times.  AASP will not be responsible for any posters left in the room after the scheduled removal times.
  5. Presenters should bring their own materials for attaching illustrations to the poster boards.  Please be sure to bring at least one box of thumbtacks with you.  You may not write or mark on the poster boards.
  6. Poster presenters have a designated time (formal presentation) at which they should be available at their poster to discuss their research with Annual Conference attendees. While these are the only times at which presenters are asked to be at their posters, we ask that the poster be set up between 7:00 am and 9:00 am on the day of the presentation so attendees can browse the posters throughout the day. Please refer to your confirmation letter for your presentation day.


Poster Session I:
Thursday, October 16, 2014              

Setup 

7:00 am – 9:00 am

Be present at poster

5:30 pm – 7:00 pm

Teardown   

7:00 pm – 7:30 pm


Poster Session II:
Friday, October 17, 2014             

Setup 

7:00 am – 9:00 am

Be present at poster

5:30 pm – 7:00 pm

Teardown   

7:00 pm – 7:30 pm


 Poster Session III: Saturday, October 18, 2014             

Setup 

7:00 am – 9:00 am

Be present at poster

12:30 pm – 1:30 pm

Teardown   

1:30 pm – 2:00 pm

 

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