2012 Call for Abstracts - Instructions

Abstract Submission Instructions (Revised: 12/2011)

Call for AbstractsClick the following link if you would like to download a copy of the abstract submission instructions for reference (PDF will open in new window).

abstract submission instructions.pdf

The Association for Applied Sport Psychology (AASP) will be accepting conference abstract submissions for the 27th annual conference from January 1, 2012 through 11:59 PM PST, February 15, 2012. The program will consist of pre-conference continuing education workshops, invited keynote addresses, symposia, workshops, lectures, and poster sessions. Abstracts addressing the scientist-practitioner perspective and those that are interdisciplinary are strongly encouraged.


2012 Conference Theme
Interdisciplinary Relationships within the Scientist-Practitioner Model

As in the past, we are requesting that authors emphasize the scientist-practitioner perspective in their abstracts and during their presentations. This involves an identification of the reciprocal relationships among theory, research, and interventions/practice. For example, theory-based empirical research presentations should draw the link to the applied implications of the research findings. Similarly, presentations that feature applied interventions and practice should clarify the relationship with current theory and research. This year, we are also requesting that abstract submissions promote an interdisciplinary focus within the field of sport and exercise psychology. Interdisciplinary relationships and the science-practice relationship can be further emphasized through the use of session moderators, symposia discussants, and workshop facilitators that can highlight these themes and connections. Although these components are not required for acceptance, submissions that include an interdisciplinary approach and the scientist-practitioner perspective will be given preference. Submitting authors also should include supporting, published peer-reviewed literature in their abstract submissions.

General Conference Policies

Submitting members shall comply with the following conference policies, with respect to the submission of abstracts:

  • There is no limit on the number of abstract submissions that each member may submit. However, because of space limitations in the program, the Conference Planning Committee will accept only one first author abstract per member.

  • All identified presenters on the abstract(s) must be current members of AASP and must be certain that they will be attending the conference, barring unforeseen emergencies. Note: non-presenting authors do not need to be active members.

  • Identifiable information in the abstract is not permitted. In order to ensure a blind review of the abstract, all identifiable information (e.g., reference to the presenters or university name and excessive referencing to personal work) should be removed from the abstract.

  • The submission of “work in progress” is discouraged. Members submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.

  • Fragmentation is discouraged. Reasonable exceptions (e.g., projects with multiple studies, multiple data collections) should be clearly stated in the abstract.

  • Should sensitive information be proposed as part of the presentation, the submitting presenter must indicate as such in the abstract submission and must notify the Chair of the Conference Planning Committee by sending an e-mail to. scientific@appliedsportpsych.org.

In addition, while delivering a conference presentation, it is expected that:

  • All language and content in the presentation be appropriate and not offensive or insensitive.
  • If research is presented within the presentation, the presenter(s) indicate(s) that data was gathered after receiving IRB approval from their respective institutions or other approving body.
  • Any data or details pertaining to the subjects of the presentation remain anonymous through the removal of names, locations, dates, professional positions, pictures, or other identifying information.

    • For additional guidance, please refer to Presentation Tips located in our resource center at http://appliedsportpsych.org/resource-center/professionals

    Abstract Review Process

    Abstracts are evaluated by blind review. Please make your abstract as complete and descriptive as possible. All workshop, lecture, and poster formats will be reviewed using one 300-word abstract. This abstract will be used in the review process, and accepted abstracts will be printed and provided to conference attendees. For symposia submissions, authors are required to submit one general 300-word abstract and up to five 300-word supporting abstracts. All abstracts submitted for symposia will be reviewed, printed, and provided for conference attendees. Please read the directions carefully as other components of the submission procedure have changed.

    To be considered for full review, all specified information must be included in your online submission. The electronic submission method allows you to submit your presentation instantly and directly into the conference program database.

    Types of Submissions

    1. Symposia (60 or 75 minutes) include presentations by 3 to 5 individuals organized around a particular topic or theme.

    2. Workshops (60 or 75 minutes) include interactive demonstrations and hands-on experiences.

    3. Lectures (15 minutes [12 minutes for presentation, 3 minutes for questions]) are single-speaker presentations on research and applied topics.

    4. Posters (90 minutes) sessions permit members to present research findings and applied topics within an atmosphere that encourages interaction with persons who come to view the posters.

    More detailed explanations of each presentation type can be found on the right menu bar when clicking 'Create a New Conference Submission' on the the 'Manage My Conference Submissions' page.

    NOTE: submission of continuing education workshops must be submitted to the Continuing Education Committee for review at the following link: www.appliedsportpsych.org/conference/continuing-education

    Abstract Submission Procedures

    SUBMISSION DEADLINE: WEDNESDAY, FEBRUARY 15, 2012, 11:59 PM PST

    1. From the main page of the AASP web site (www.appliedsportpsych.org/), login to the Member’s Area. (Please Note: if you have not yet renewed your membership you will be prompted to do so before you can access the Member's area. NOTE: The system will not allow non-members to be added as presenters. Please notify co-presenters that they must renew their membership prior to initiating the submission process. Non-presenting authors DO NOT need to be active members.

    2. In the Members’ Area, click on the “Manage My Conference Submissions” link on the left menu bar.

    3. Click on the “Create a New Conference Submission” link at the bottom of the page.

    The abstract submission system involves the following steps:

    4. Identify the submission “type” and “theme” from the drop-down menus, and click “add”.

    5. Click the “Add an abstract” link at the bottom of the page to add an abstract and title. Enter or paste the abstract into the abstract text box, enter a title in the title box and click “add”.

    6. Click the “Add Author” link.

    7. Search for the last name of the author. If the author is an active member, their name will come up in the search box. Select the correct member and press “Add author”. If the author is going to be a presenter, select the “presenter” box. If the author is not an active member, complete the name, email, and affiliation information and click “Add Non Member”. After identifying all authors and presenters, click “Finalize Submission”.

    8. The final step to the submission process is to click “I understand that by clicking the ‘submit’ button, I agree to the following terms: I agree that if my abstract is accepted for presentation in any format (i.e. oral or poster), I understand I MUST comply with all conference policies. I understand that I MUST register for the conference and I MUST register at the full conference rate. If I fail to communicate in writing to the Scientific Program Division Head by June 17, 2012 after receiving my acceptance letter that I am unable to participate or if I do not show up to my scheduled presentation, I understand that I will lose the opportunity to submit an abstract or appear on the conference program for the next AASP conference. I also understand that any emergency should be communicated in writing to the Scientific Program Division Head at scientific@appliedsportpsych.org.”

    After submitting a presentation, an acknowledgement message will appear. An email will be sent to all authors on the submission as well.

    Important Notes:

    If an automated e-mail response acknowledging a submission is not received within 24 hours, please contact the AASP Home Office immediately at abstracts@appliedsportpsych.org.”

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    Authors will be notified of acceptance or rejection of submissions by June 1, 2012.

    **Possible Reassignment of Proposals**

    To maximize the quality of the program and give as many people as possible the opportunity to present, a proposal may be reassigned to a different format. This is particularly true of lectures and posters. Authors have the right to decline any reassignment without penalty, if such notification is communicated to the Scientific Program Chair (scientific@appliedsportpsych.org) by June 17, 2012.